At the Heart of Each SharePoint Solution Is a SharePoint Form
Every SharePoint solution begins with a form. Whether you're managing project tracking, onboarding workflows, time reporting, expense submissions, or performance evaluations, a customized form is the foundation. Out-of-the-box SharePoint forms may handle simple tasks, but they quickly fall short for multi-stage processes. Microsoft Forms, for instance, is great for quick surveys or single-entry data collection. However, it's limited in functionality and does not support reusable, dynamic interactions across lists and libraries.
When you're managing complex business processes - such as multi-step approvals or role-based data entry - you need a tool that can dynamically respond to user input, permissions, and conditions. This is where Infowise Ultimate Forms excels, providing deep integration with SharePoint while eliminating the need for code.
The Limitations of Microsoft Power Apps
Power Apps is a powerful tool, but its complexity makes it a challenge for most organizations. Building forms in Power Apps requires custom programming knowledge, a steep learning curve, and time-intensive development. Without an experienced Power Apps developer on staff, most organizations find it impractical for widespread use. Even simple tasks - like setting default values, handling conditional logic, or customizing layouts - can require intricate nested formulas.
Additionally, Power Apps exists outside of SharePoint's native environment. This means switching contexts and introducing a separate ecosystem for form development and management. Every change requires form republishing, and updates may create friction for non-technical users. For businesses looking for a seamless SharePoint-first approach, this is a significant drawback.
Infowise Ultimate Forms: The No-Code Powerhouse
Infowise Ultimate Forms is the ideal solution for organizations that want advanced SharePoint forms without the complexity. It allows you to create dynamic forms entirely within the SharePoint interface, using dropdowns and easy-to-understand UI controls - no programming required. Whether you're adding tabs, hiding fields based on user role, or making calculated fields, everything is handled with intuitive settings.
Users can leverage custom actions to build workflows that respond to user input. With email alert rules, you can notify users based on criteria without writing a single line of code. Custom print templates allow generation of PDF documents tailored to your branding and layout preferences.
The solution is scalable too. As your team grows more confident, you can explore additional features like associated item linking, connected lookup fields, and external data integrations through external data lookups. Each feature is modular, allowing teams to grow into the platform at their own pace.
Beyond Forms: A Complete Toolkit for SharePoint Solutions
Ultimate Forms is more than just a form builder. It's a comprehensive suite that includes tools for printing, importing, digital signing, and much more. Want to capture client signatures directly in SharePoint? Use the Signature Field. Need to pull data from Excel or other external sources? The Smart Import tool makes this easy.
Looking to track user interaction and assignments? Infowise enables user property tracking so each form adapts to who is filling it out. Want to visualize metrics? Plug in dynamic charts or data rollups to create real-time dashboards. These tools are essential for business intelligence, enabling leaders to make informed decisions at a glance.
Smart calendaring through the Event Calendar brings visual clarity to date-based processes like shift scheduling or training timelines. With color choice fields and smart filtering options from Smart Filter Pro, your SharePoint lists become visually organized and easy to navigate.
Easy Setup, Growing Value Over Time
The value of Ultimate Forms is cumulative. You can start by building a simple onboarding form and eventually expand into full business processes. With over 400 prebuilt templates available, including forms for help desk, project tracking, HR reviews, inspections, and more, your team never starts from scratch. Simply install, configure, and launch your solution - all in a few clicks.
Getting started is as simple as launching a free 30-day trial. The tool installs directly into SharePoint in minutes. As you explore the features, you'll unlock new ways to automate and streamline operations. Every form you build saves time and reduces errors, contributing directly to productivity and ROI.
By integrating form development with tools like Smart ID Pro for custom item IDs and List Search for quick record location, Infowise ensures that your users experience a modern, responsive, and efficient SharePoint environment. You no longer need to patch together third-party tools or wait weeks for developer support - everything is within reach and under your control.
